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Approve a 3-year contract for $380,192 with OpenGov for a Web-Based Equipment Movement Request workflow software solution from July 1, 2024 through June 30, 2027; and Authorize the County Administrator or designee to execute the agreement and any subsequent amendments, with County Counsel concurrence, within the project's approved budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The General Services Department recommends that the Board of Supervisors:
1. Approve a 3-year contract for $380,192 with OpenGov for a Web-Based Equipment Movement Request workflow software solution from July 1, 2024 through June 30, 2027; and,
2. Authorize the County Administrator or designee to execute the agreement and any subsequent amendments, with County Counsel concurrence, within the project's approved budget.
SUMMARY:
The OpenGov software system provides an integrated, electronic, web-based workflow platform solution for the County's Equipment Movement Request (EMR) process and other potential workflow processes. It allows for the automated input, evaluation, and tracking of requested movement of County property. The General Services Department (GSD) contracted with OpenGov for the development of the EMR solution in December 2023. This new contract will continue software services through the next three fiscal years and allow for additional workflows to be developed as needed.
This web-based software solution provides the County with an efficient, easy-to-use equipment movement request and tracking tool via a common platform. Consolidating relevant information within the online database includes standardized input, information capture, evaluation, and approval workflows. Centralized information storage will increase visibility to staff while simplifying the requesting, evaluating, scheduling, and approving of property movement requests. Additionally, the system creates acti...
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