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Approve a contract with Valley Relocation and Storage of Northern California for $325,740 for a term of August 11, 2026, through December 31, 2026, for transportation of voting equipment and materials for the November 3, 2026, General Election; Authorize the County Administrator to execute the contract and any subsequent amendments, with County Counsel concurrence, up to an annual aggregate of $74,999; and Authorize the Registrar of Voters to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors:
1. Approve a contract with Valley Relocation and Storage of Northern California for $325,740 for a term of August 11, 2026, through December 31, 2026, for transportation of voting equipment and materials for the November 3, 2026, General Election;
2. Authorize the County Administrator to execute the contract and any subsequent amendments, with County Counsel concurrence, up to an annual aggregate of $74,999; and
3. Authorize the Registrar of Voters to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact
SUMMARY:
The ROV administers fair and impartial federal, state, local, and school elections for more than 275,000 registered voters in Solano County. This contract is a continuation of services from previous fiscal years and will support the ROV in the November 2026 General Election. The proposed contract with Valley Relocation and Storage of Northern California will provide election support to move election equipment and supplies to and from polling places.
FINANCIAL IMPACT:
Funding for this contract is included in the Department's FY2026/27 Working Budget. ROV is primarily funded from the General Fund. No additional General Fund is needed.
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