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Approve the Registrar of Voters' billing of $167,557 in reimbursable costs for election services provided to school districts participating in the June 7, 2016 Presidential Primary Election as required by Education Code ?5421; and Authorize the Registrar of Voters to recognize the revenue from these jurisdictions
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Published Notice Required? Yes ___ No _X _
Public Hearing Required? Yes ___ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors approve the billing of $167,557.72 in actual reimbursable costs to school districts participating in the June 7, 2016 Presidential Primary Election as required by Education Code ?5421 and authorize ROV to recognize the revenue from these jurisdictions.
SUMMARY:
Election Code ?10520 allows ROV to determine the actual costs incurred for conducting an election for a district and to bill each district accordingly. Education Code ?5421 requires the Board of Supervisors to approve the costs billed to school districts. Copies of school district invoices are attached.
FINANCIAL IMPACT:
The FY2015/16 Adopted Budget included $121,570 in revenue for election services in the June Presidential Primary General Election. The actual incurred reimbursable cost for the Presidential Primary Election is $235,279.14, which includes reimbursable costs of $167,557.72 from school districts and $67,721.43 from the San Francisco Bay Restoration Authority. If these costs are not reimbursed by the respective agencies, they would become a General Fund cost to the County. The election costs due from the school districts and the cities are determined by ROV's standard cost allocation methodology (attached) using the Auditor-Controller's methodology for computing productive hourly billing rates for staff time.
DISCUSSION:
The reimbursement of County costs for conducting elections for districts is governed by the Election Code and Education Code. The relevant code ...
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