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Approve the Registrar of Voters’ billing of $856,189 in actual reimbursable costs to the districts participating in the November 8, 2011 Consolidated Districts Election; and Authorize the Registrar of Voters to recognize the revenue from these jurisdictions.
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Published Notice Required? Yes ____ No __X_
Public Hearing Required? Yes ____ No __X_
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors approve the billing of $856,189 in actual reimbursable costs to the districts participating in the November 8, 2011 Consolidated Districts Election and authorize ROV to recognize the revenue from these jurisdictions in FY2011/12.
SUMMARY:
Election Code §10520 allows ROV to determine the actual costs incurred for conducting an election for a district and to bill each district accordingly. Education Code §5421 requires the Board of Supervisors to approve the costs billed to school districts. Copies of district-specific invoices are attached (Attachment A).
FINANCIAL IMPACT:
The FY2011/12 Adopted Budget included $767,025 in revenue for election services in November’s Consolidated Districts Election. The actual incurred reimbursable cost for the Consolidated Districts Election is $856,189 and includes $113,436 in vote-by-mail (VBM) election costs that are no longer reimbursed by the State. If these costs are not reimbursed by the school districts, they become a General Fund cost to the County. The election costs due from districts is determined by ROV’s standard cost allocation methodology (Attachment B) using the Auditor-Controller’s methodology for computing productive hourly billing rates for staff time.
DISCUSSION:
The reimbursement of County costs for conducting elections for districts is governed by the Election Code and Education Code. The relevant code sections are:
Election Code §10520. Each district involved in a general district election in an affected county shall reimburse ...
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