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Approve a contract with Election Administrators LLC to provide an Electronic Roster system, including hardware, software licenses, and five years of software maintenance for $205,068 with a term from May 1, 2013 through April 30, 2018; and Authorize the County Administrator to execute the contract and any subsequent amendments not to exceed 10% of the total contract amount
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Published Notice Required? Yes _____ No __X___
Public Hearing Required? Yes _____ No __X___
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors approve a contract with Election Administrators to provide an Electronic Roster system for $126,818 for hardware and software licenses and $78,250 for five years of software maintenance for a total contract amount of $205,068 and authorize the County Administrator to execute the contract and any subsequent amendments not to exceed 10% of the total contract amount.
SUMMARY:
Electronic rosters speed up the check-in process for voters, which helps to diminish wait times and long lines. The ROV’s office has been evaluating various electronic rosters systems including the software that was developed in-house and used in the last five elections. The ROV’s consideration for this contract includes longevity expectations of the technology as well as its’ ability to adapt to future laws, requirements and improvements. The selected systems’ tablet technology is easier for poll workers to use and will increase successful operations in the field.
The best time to deploy new technology to polling places is in odd years when there are fewer elections and lower turnout. Deploying this technology now will improve efficiencies for the 2014 gubernatorial election.
The ROV believes that deploying electronic rosters countywide will reduce wait times at polling places, improve the provisional voting process by pre-printing voters’ information directly from the electronic file, and assist in ...
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