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Approve a three-year contract for $409,000, with an option for two additional years at $146,000 and $150,000 respectively, with Infosend Inc. for the printing and mailing of property tax bills for the period covering September 1, 2017 to August 31, 2020; and Authorize the County Administrator to execute the contract document and any subsequent amendments to extend the term as outlined in the agreement
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
It is recommended that the Board of Supervisors approve a three-year contract for $409,000, with the option of two additional years at $146,000 and $150,000 respectively, with Infosend Inc. for the printing and mailing of property tax bills for the period covering September 1, 2017 to August 31, 2020; and Authorize the County Administrator to execute the contract document and any subsequent amendments to extend the term as outlined in the agreement.
SUMMARY:
To provide optimal customer service, and eliminate capital investment costs, the Solano County Tax Collector outsources the printing and mailing of tax bills and other related documents associated with the billing and collection of property taxes. Cost benefit analysis shows that outsourcing reduces county capital expenditure costs by approximately $120,000 per year.
The current vendor contract is near expiration. Given the exemplary level of service provided by Infosend Inc. over the preceding five years, and in accordance with County Purchasing and Contracting Policy Manual, Section 4 i (3), Exemptions to Competitive Bidding, the Tax Collector has elected to leverage a recent RFQ issued by San Mateo County in which Infosend Inc. was selected as their vendor of choice. This action is anticipated to reduce RFQ associated costs, provide the County pricing and services generally associated with a larger scale purchaser, while maintaining what has proven to be a ver...
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