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Approve a three year sole source agreement beginning June 27, 2017 and ending June 26, 2020 with NorthStar-IS, Inc. of Rancho Cordova in an amount not to exceed $100,000 to provide on-call information technology and system support services associated with Documentum/ApplicationXtender for digital content management under the County's Records and Information Management program and other related services; and Authorize the County Administrator or designee to execute the agreement and any subsequent modifications, amendments, and work authorizations associated with the agreement within approved budgets
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve a three year sole source agreement (Attachments A and B) beginning June 27, 2017 and ending June 26, 2020 with NorthStar-IS, Inc. (NorthStar) of Rancho Cordova in an amount not to exceed $100,000 to provide on-call information technology and system support services associated with Documentum/ApplicationXtender for digital content management under the County's Records and Information Management (RIM) program and other related services; and
2. Authorize the County Administrator or designee to execute the agreement and any subsequent modifications, amendments, and work authorizations associated with the agreement within approved budgets.
SUMMARY/DISCUSSION:
In June 2012, the Board of Supervisors approved initial funding to support a multi-phased implementation plan for transitioning from paper intensive and physical records storage environment to an electronic content management system that began with an assessment of existing County records. This action initiated and established the County's Records and Information Management (RIM) program. Through subsequent actions, the Board approved a RIM policy, a Countywide Records Retention pol...
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