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Approve the Notice of Completion for the demolition of eighteen buildings in Phase I of the Fouts Springs Youth Facility Decommissioning and Demolition project at 1333 Fouts Springs Road, Stonyford; and Authorize the Clerk of the Board to record the executed Notice of Completion
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve the Notice of Completion (Attachment A) for the demolition of eighteen buildings in Phase I of the Fouts Springs Youth Facility Decommissioning and Demolition project at 1333 Fouts Springs Road, Stonyford; and
2. Authorize the Clerk of the Board to record the executed Notice of Completion.
SUMMARY:
On August 9, 2016, the Board awarded a construction contract to Walberg, Inc. of Corning for $492,782 to demolish eighteen buildings as Phase I of the Fouts Springs Youth Facility Decommissioning and Demolition at 1333 Fouts Springs Road, Stonyford. During the course of demolition, the quality of work satisfied the requirements of the deconstruction documents, the United States Forest Service, and the State Water Resources Control Board, and has been deemed code compliant. The Department of General Services is requesting that the Board approve the Notice of Completion for the Project and authorize the Clerk of the Board to record the document and allow release of retention funds held by the County.
FINANCIAL IMPACT:
The Board previously approved the appropriation of $1,500,000 from the General Fund and $89,919 in insurance proceeds to fund the decommissioning project. The Board awarded a contract to Walberg, Inc. in August 2016 for $492,782 to fund the Phase I work. One deductive change order totaling $25,000 was approved, which decreased the Walberg contract amount to $467,782. The total Project cost to-date is $1,157,656. Remaining project funds of $432,263 will be used to support Phase II of the decommissioning project. The Project budget and expenses are summarized in Attachment B.
DISCUSSION:
The Fouts Springs Youth Facility (Fouts) is located on 74 acres of federally-owned land in Colusa County and was operated by the Solano County Probation Department through a Special Use Permit established in 1959 between Solano County and the United States Forest Service. In August 2011, the County closed Fouts due to unanticipated program changes and State mandated budget reductions.
The Special Use Permit requires the County to remove thirty-three buildings totaling approximately 62,000 square feet and return the site to its natural state consistent with the decommissioning and site restoration plan approved by the Forest Service. The Decommissioning Project has been developed to occur in two phases.
Phase I removed eighteen buildings and returned the affected land to its natural state at a cost of $467,782. The original contract amount was $492,782. The Notice of Completion for this work can be approved and recorded.
Phase II of the project involves the demolition of the remaining fifteen structures and further restoration of the site to its natural state. Additional funding to complete Phase II of the Decommissioning Project will be requested at a later date.
ALTERNATIVES:
The Board could choose not to execute and record the Notice of Completion. This action is not recommended since Walberg, Inc. has successfully fulfilled the terms of the contract. Failure to adopt the Notice of Completion will prevent release of retention funds which could result in adverse claims.
OTHER AGENCY INVOLVEMENT:
Phase I work was conducted in coordination with requirements of United States Forest Service, State Water Resources Control Board, and the Colusa County Development Services Department.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION