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Approve a Memorandum of Understanding with the California Secretary of State for establishing and utilizing a connected VoteCal County Test Environment; and delegate authority to the Registrar of Voters to execute the agreement and any future modifications.
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors approve a Memorandum of Understanding (MOU) with the California Secretary of State for establishing and utilizing a connected VoteCal County Test Environment; and delegate authority to the Registrar of Voters to execute the agreement and any future modifications.
SUMMARY/DISCUSSION:
In 2015 the California Secretary of State launched efforts to connect all county voter registration system databases in near-real time to create a centralized list of registered voters. Solano County participated in the early implementation of the system called "VoteCal." Once the system was live for all 58 counties, Solano County petitioned the Secretary of State to create a test environment (or sandbox) for training, testing software releases and conducting mock elections to help ensure business processes are working correctly and staff are better prepared at administering an election.
The California Secretary of State has now created a connected VoteCal County Test Environment (CTE) for use with our local voter registration system. To ensure effective use of the CTE, the Secretary of State is requiring counties to agree to a Memorandum of Understanding outlining each parties' responsibilities (Attachment).
The Registrar of Voters may choose to terminate the MOU upon 30 days' written notice.
FINANCIAL IMPACT:
The California Secretary of State is providing access to the CTE environment at no cost to the County.
ALTERNATIVES:
The Board of Supervisors could reject the Memorandum of Understanding and the Re...
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