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Approve an agreement for $336,619 with R.L. Ziegenbein Construction, Inc. of Alamo for the Solano County Health & Social Services Building Improvements at 2101 Courage Drive; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends the Board of Supervisors:
1. Approve an agreement for $336,619 with R.L. Ziegenbein Construction, Inc. of Alamo for the Solano County Health & Social Services Building Improvements Project at 2101 Courage Drive, Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
SUMMARY:
The Department of General Services recommends the Board approve an agreement with R.L. Ziegenbein Construction, Inc. of Alamo for the amount of $336,619 (Attachment A) as the lowest responsible bidder for the Solano County Health & Social Services Building Improvements Project located at 2101 Courage Drive.
FINANCIAL IMPACT:
The Board previously approved $626,000 in Accumulated Capital Outlay Fund (Budget Unit 1670) to support two phases of work under two separate construction contracts. The first phase of work, now complete, provided exterior parking and site improvements at a cost of $174,388. Consultant fees and project management expenses to-date for the second phase total $95,162, leaving an available second phase project fund balance of $356,450. Any unused project funds will be returned to the Accumulated Capital Outlay Fund balance.
DISCUSSION:
The second phase of the Project includes improvements within public areas of the Health and Social Services building at 2101 Courage Drive in Fairfield. The Project was advertised as required by Public Contract Code. A total of two bids were received (Attachment B) with R.L. Ziegenbein of Alamo as the lowest responsible bidder. The apparent low bidder, however, Building and Design, Inc. of Napa, withdrew its bid due to clerical calculation error. The Department of General Services recommends the Board approve a contract in the amount of $336,619 with R.L. Ziegenbein Inc. to construct the project.
ALTERNATIVES:
1. The Board could reject the bid. This action is not recommended since it would terminate the Project, result in a loss of the County’s investment, and the Health and Social Services building will not be improved.
2. The Board could choose to postpone or re-bid the Project. This action is not recommended since the bid process was conducted in conformance with the Public Contract Code. Re-bidding the Project would increase the overall project costs and delay implementation.
OTHER AGENCY INVOLVEMENT:
County Counsel provided legal guidance and approved the construction contract as to form. The Department of Resource Management Environmental Health Services and Building and Safety Services Division approved the plans.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION