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Consider and approve revisions to the County Purchasing and Contracting Policy Manual; and Authorize the County Administrator, or designee, to approve technical changes as necessary
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Consider and approve revisions to the County Purchasing and Contracting Policy Manual (Attachment A final revised version and Attachment A-1 redlined copy showing revisions); and
2. Authorize the County Administrator, or designee, to approve technical changes as necessary.
SUMMARY:
The Board of Supervisors approved the current version of the County Purchasing and Contracting Policy Manual (PCM) in July 2004. Due to changes in business processes, technology, and best practices in the procurement industry that have occurred since the PCM was adopted, staff recommended that a comprehensive review of the County's purchasing operations would be beneficial to identify areas for improvement. In 2015, the Board approved funding to support this recommendation and the Institute for Public Procurement was retained to conduct a comprehensive review and assessment of the County's purchasing policies, procedures, and business practices. The assessment recommendations have been considered in the revised PCM.
FINANCIAL IMPACT:
The cost of preparing revisions to the PCM have been absorbed by the operating budgets of departments involved in the revision and review process. There is no direct County cost to approve revisions to the PCM.
DISCUSSION:
The intent of the proposed revisions to the PCM is to update the purchasing process, document contracting and purchasing policies accurately and efficiently for County departments, promote and improve departmental accountability in the purchasing function, and provide expanded options for procuring goods and services.
The ...
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