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Approve a contract with Signal Perfection Ltd. for design, programming, and installation of audio, video, and control equipment to modernize the Solano County Board Chambers for an amount not to exceed $411,286, for the term of November 14, 2017 through December 31, 2018; and Authorize the County Administrator to execute the contract and any future amendments and change orders up to 15% of the contract amount
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department recommends that the Board:
1. Approve a contract with Signal Perfection Ltd., a wholly-owned subsidiary of AVI-SPL Inc., for design, programming, and installation of audio, video, and control equipment to modernize the Solano County Board Chambers for an amount not to exceed $411,286.00 for the term of November 14, 2017 through December 31, 2018; and
2. Authorize the County Administrator to execute the contract and any future amendments and change orders up to 15% of the contract amount.
SUMMARY:
The audio/video (A/V) system in the Board Chambers was originally designed in 2002 and installed in 2003/2004. The control system and A/V components are now prone to failure and replacement parts are no longer manufactured. In addition, many of the installed A/V components followed older formats and protocols and are no longer compatible with other technology systems. The Department is recommending that the system be modernized to improve its reliability, improve overall sound and video quality, and system interoperability.
FINANCIAL IMPACT:
Costs to refresh the A/V system's components were included in the 5-Year Capital Facilities Improvement Plan and in the FY2017/18 budget for Accumulated Capital Outlay (budget unit 1796).
DISCUSSION:
The Board Chambers' A/V system was designed and installed as part of the construction of the County Administration Center building and first went into operation i...
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