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Approve a 5-year contract with Lyngsoe Systems, Inc. to provide automated library materials handling (AMH) equipment and maintenance services for a total amount not to exceed $785,697 for the period April 1, 2018 through March 31, 2023; and Authorize the Director of Library Services to execute the contract and any amendments not to exceed 10% on the contract amount
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Director of Library Services recommends that the Board:
1) Approve a contract with Lyngsoe Systems, Inc. to provide automated library materials handling (AMH) equipment at six of the eight County branch libraries with one-time, first-year costs of $623,356 and annual equipment maintenance service costs of $162,341 for years two through four for a total amount not to exceed $785,697 for the period of April 1, 2018 through March 31, 2023; and
2) Authorize the Director of Library Services to execute the contract and any amendments not to exceed 10% of the contract amount.
SUMMARY:
The Library is recommending the implementation of AMH technology for the handling and sorting of library materials. The use of AMH technology will improve and expedite the materials handling processes for library customers and staff. The first-year costs for the AMH equipment are budgeted in the Library's FY2017/18 budget.
FINANCIAL IMPACT:
There is no impact on the County General Fund as the Library is funded through property and sales tax revenue. The total cost of the five-year contract is not to exceed $785,697. One-time, first-year costs of $623,356 have been budgeted in the Library's FY2017/18 budget. Annual maintenance costs for years two through four total $162,341 and will be included in future fiscal year budgets.
DISCUSSION:
Two important organizational development strategies from the Library's new strategic plan are to cultivate innovation through technology a...
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