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Approve the submittal of two entry applications for the Solano County Department of Health and Social Services, Older and Disabled Services (ODAS), for the successful development and implementation of the Transformation of Content Management Program (TACOMA), a fully automated, paperless electronic document and work processing management system for In Home Support Services (IHSS) case records and First 5 Solano, in partnership with Solano County Health and Social Services for the development and implementation of the Nonprofit Capacity Assessment, a diagnostic tool for effectively directing capacity-building resources to strengthen the nonprofit community for the California State Association of Counties 2018 Challenge Awards program
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
It is recommended that the Board of Supervisors approve the County’s submittal of two entries for the California State Association of Counties (CSAC) 2018 Challenge Awards program with the following applications:
(1) The Solano County Departments of Health and Social Services, Older and Disabled Adult Services (ODAS): The TACOMA project work processing management system to streamline In Home Support Services (IHSS) case work (AND)
(2) First 5 Solano, in partnership with the Solano County Department of Health and Social Services: The Nonprofit Capacity Assessment diagnostic tool for directing capacity-building resources to strengthen the nonprofit community in Solano County
SUMMARY:
The CSAC Challenge Awards were established to recognize the innovative and creative spirit of California county government and its ability to find new and effective ways of providing programs and services to their citizens. Attached are the applications being recommended for submittal, including:
The TACOMA project work processing management system is a cooperative effort between the Department of Health and Social Services and the Department of Information Technology to develop and implement an electronic IHSS case management system that eliminates redundancies, increases access to critical IHSS case management records and improves the end-user experience for both IHSS clients and County staff - including the Public Authority, Mental Health Clinicians and Public Health Nurses - by streamlining the access to and the storage of critical documents.
The Nonprofit Capacity Assessment is a cooperative effort between First 5 Solano and the Department of Health and Social Services to develop and implement a nonprofit diagnostic capacity assessment for the purpose of informing local capacity building efforts; and, effectively directing capacity-building resources to strengthen the nonprofit community in Solano County.
FINANCIAL IMPACT:
There is a $75 application fee per entry, for a total of $150 for two applications. The County Administrator’s Office FY2017/18 Adopted Budget will absorb this cost.
DISCUSSION:
The CSAC Challenge Awards program recognizes the innovative and creative spirit of California county governments as they find innovative, effective and cost-saving ways to provide programs and services to their citizens. Many Solano County programs have earned recognition through this program over the years, including Child Welfare Services’ Money Matters program that provided foster youth financial literacy; First 5 Solano’s use of Results Fairs to communicate the success of its grantees; Baby First Solano’s public-private partnership approach to improving prenatal care in high-risk population; General Services’ efforts to turn surplus computers into classroom resources; and Health and Social Services, Older and Disabled Adult Services, Mini-Medical School: Aging with Vitality, designed to help seniors incorporate healthy lifestyles to maximize vitality and independence as they age.
County governments are only allowed to submit entries for projects or programs that have been in existence for at least one year and that have not previously won a Challenge Award. Entries are judged on the statement of the problem and solution, cost-effectiveness, long-term impact on the community, innovation, resourcefulness, vision, uniqueness and risk taking, replicability of the program, and conformance to the CSAC application process.
To enter the Challenge Awards competition, each program must obtain a letter of endorsement from the Board of Supervisors. One letter of endorsement may be submitted for all entries.
The entries are divided into four categories based on population. Solano County will be competing only with counties with populations between 200,001 and 750,000. All Challenge Award entries will be considered for special awards at the judges’ discretion. These awards will not be subject to the population criteria and will be in competition with all participating counties.
ALTERNATIVES:
The Board could decide that the applications and letter should not be approved. This would not allow the applications to be submitted on behalf of the aforementioned programs.
OTHER AGENCY INVOLVEMENT:
All departments were informed of the award and encouraged to apply. The Solano County departments of Health and Social Services, Information Technology, First 5 Solano and the County Administrator’s Office prepared and submitted these applications for the 2018 CSAC Challenge Awards program.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION