title
Approve an agreement for $670,000 with Resource Environmental, Inc. of Long Beach for the demolition of the remaining buildings and site utilities for the Fouts Springs Youth Facility Decommissioning and Demolition Project at 1333 Fouts Springs Road, Stonyford; and Authorize the County Administrator, or designee, to execute the agreement and any amendments within the approved project budget
body
Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement for $670,000 with Resource Environmental, Inc. of Long Beach for the demolition of the remaining buildings and site utilities for the Fouts Springs Youth Facility Decommissioning and Demolition Project at 1333 Fouts Springs Road, Stonyford; and
2. Authorize the County Administrator, or designee, to execute the agreement and any amendments within the approved project budget.
SUMMARY:
The Department of General Services is recommending the Board approve an agreement for $670,000 (Attachment A) with Resource Environmental, Inc. of Long Beach for demolition of the remaining buildings and site utilities at the Fouts Springs Youth Facility in Stonyford (Colusa County).
FINANCIAL IMPACT:
The Board originally approved the appropriation of $1,500,000 from the General Fund and $89,919 in insurance proceeds to fund the decommissioning project (BU 2806). The Board awarded a demolition contract in August 2016 for $492,782 to fund the Phase I work. One deductive change order totaling $25,000 was approved, decreasing the Phase I demolition contract amount to $467,782. The total Project cost of Phase I was $1,157,656 which included all due diligence work for the complete project. Phase I was completed in May 2017.
Of the remaining $432,263 in project funds, $87,951 was used to balance the Fouts operating budget (BU 2802) and $344,312 was rolled forward into FY2017/18. In FY2017/18, an additional $500,000 was added to the project to reach a total appropriation of $844,312 to fund Phase II.
The Department of General Services is requesting additional $500,000 in the FY2018/19 budget to ensure that sufficient funding is available to close out the Special Use Permit with the United States Forest Service (USFS), which is anticipated to occur in 2019. Any unused project funds will be returned to the General Fund - Capital Renewal Reserve Fund.
DISCUSSION:
The Fouts Springs Youth Facility (Fouts) is located on 74 acres of federally-owned land in Colusa County and was operated by Department of Probation through a Special Use Permit established in 1959 between Solano County and the USFS. In August 2011, the County closed Fouts due to State budget reductions.
Since that time, the County has been developing the Fouts decommissioning and site restoration plan pursuant to USFS requirements set forth in the Special Use Permit. The Special Use Permit requires the County to remove thirty-four buildings totaling approximately 62,000 square feet and return the site to its natural state.
The first phase of work, completed in the spring of 2017, demolished eighteen (18) wooden buildings/structures. The second phase of work consists of decommissioning and demolishing the remaining nineteen (19) concrete and block buildings/structures, grading and re-vegetating the remaining site area to return it to its natural state. Completion of this work will enable the County to terminate the Fouts Springs Special Use Permit with the USFS.
The project was advertised as required by Public Contract Code. A total of four bids were received (Attachment B) with Resource Environmental, Inc. being the lowest responsible bidder.
ALTERNATIVES:
The Board could reject the bids or direct staff to re-bid the Project. This action is not recommended since the Project was advertised in accordance with Public Contract Code requirements and Resource Environmental, Inc. submitted a responsive bid within the approved Project construction budget.
OTHER AGENCY INVOLVEMENT:
The Department of Resource Management Building and Safety Services has approved demolition plans and County Counsel has reviewed the contract as to form. The USFS has approved the demolition plans and specifications.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION