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Approve the Notice of Completion for the Highway Safety Improvement Program (HSIP6) Putah Creek & Dixon Avenue West Shoulder Widening Project and the Notice of Completion for the Storm Damage Repair FHWA Project
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Resource Management recommends that the Board of Supervisors approve the Notice of Completion for the Highway Safety Improvement Program (HSIP6) Putah Creek & Dixon Avenue West Shoulder Widening Project and the Notice of Completion for the Storm Damage Repair FHWA Project.
SUMMARY:
On May 10, 2016 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for HSIP6 Putah Creek Road-Dixon Avenue West Shoulder Widening. The project consisted of the construction of four-foot paved shoulders on Putah Creek Road from Martinez Lane to 2.0 miles west, and Dixon Avenue West from Jahn Road to 2.0 miles east. Vintage Paving Inc., of Woodland, California was the lowest responsible bidder at the bid opening held on July 18, 2016. A contract was awarded to Vintage Paving Inc., on August 1, 2016 and executed on August 18, 2016. All construction work on the project has been completed, for a final cost of $1,138,521 in compliance with the contract.
On June 27, 2017 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for Storm Damage Repair 2017-FHWA. This project consisted of the installation of a new concrete culvert and reconstruction of the roadway at Shiloh Road. It also included the installation of a sheet pile wall adjacent to Gibson Canyon Road. Granite Rock Company of San Jose, CA was the lowest responsible bidder at the bid opening held on June 28, 2017. A contract was awarded to Granite Rock Company on August 10, 2017 and executed on August 25, 2017. All construction work on the project has been completed, for a final cost of $441,589 in compliance with the contract.
Approval of the Notices of Completion allows the Department of Resource Management to make the final payments to the contractors.
FINANCIAL IMPACT:
HSIP6 Putah Creek Road-Dixon Avenue West Shoulder Widening was funded primarily with monies from Federal Highway Safety Improvement Program, with the remaining cost coming from the Road Fund. Storm Damage Repair 2017- FHWA was funded primarily with monies from Federal FEMA and FHWA funds, Road Fund, and the General Fund through the County Disaster Fund. There is no impact to the General Fund.
DISCUSSION:
HSIP6 Putah Creek Road-Dixon Avenue West Shoulder Widening consisted of upgrading two Dixon Area Roads with paved shoulders for improved safety for vehicles and bicyclists, relocations of existing signs, installation of new signage, and new thermo plastic striping. The work also included traffic control, flagging, installation of new slurry seal, and sweeping the roadway. Vintage Paving Inc. has completed the project in accordance with the project plans and specifications.
Storm Damage Repair 2017-FHWA consisted of the repairing water damage done during the January flood of 2016. At Shiloh Road, an existing corrugated metal pipe was removed, and a new concrete box culvert was installed. The roadway was also rebuilt. At Gibson Canyon Road, sheet piling was installed to stabilize the land slide adjacent to the wall. A new guardrail was also installed to protect drivers. Additional work also included traffic control, flagging, application of thermoplastic and shoulder backing. Granite Rock Company has completed the project in accordance with the project plans and specifications.
ALTERNATIVES:
The Board could choose to not approve the Notice of Completion for the two projects. This is not recommended, since it would delay the final payment to the contractors and all construction work has been completed.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this item as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION