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Approve a 3 year AgileFlow Software Support and Maintenance Agreement for $239,400 with Conduent Enterprise Solutions LLC for a web-based recording platform for the period of July 1, 2018 through June 30, 2021; and Authorize the County Administrator, or designee, to execute the agreement and any modifications or amendments within approved project budgets
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Recorder's Office recommends that the Board of Supervisors:
1) Approve a three-year AgileFlow Software Support and Maintenanace Agreement for $239,400 with Conduent Enterprise Solutions LLC for a web-based recording platform for the period of July 1, 2018 through June 30, 2021; and
2) Authorize the County Administrator, or designee, to execute the agreement and any modifications or amendments within approved project budgets.
SUMMARY:
Conduent Enterprise Solutions LLC (Conduent) licenses a variety of software used for recording, cashiering, accounting, indexing, redacting, and other services in the Recorder's Office. Upgrading the department's recording system to AgileFlow Records manager, a web-based platform, provides easy access to information for public research, search modules using the intuitive screen layout and standard Windows features for efficiency and greater security capabilities.
FINANCIAL IMPACT:
The FY2018/19 budget includes appropriations for $79,800 from the Recorder's Modernization Fund to cover the first year cost of the agreement. There is no General Fund impact associated with this contract. Funding requests for the next two years will be requested in succeeding years as part of the budget process.
DISCUSSION:
On March 10, 2015, the Board approved the upgrade of the original recording system to a web-based recording platform. The software support and maintenance contract include a net cost of $180,805 for the upgrade, which includ...
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