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Approve an amendment to the Information Technology Service Agreement (ITSA) with Avenu Insights & Analytics Inc. for $6,190,686 for the term of January 1, 2019 through December 31, 2019; Authorize the Chief Information Officer (CIO) to execute the agreement and to negotiate and execute change orders with Avenu, not to exceed 10% of the contract amount and within departmental appropriations for IT contract services
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Information Technology recommends that the Board:
1) Approve an amendment to the Information Technology Service Agreement (ITSA) with Avenu Insights & Analytics Inc. for $6,190,686 for the term of January 1, 2019 through December 31, 2019; and,
2) Authorize the Chief Information Officer (CIO) to execute the agreement and to negotiate and execute change orders with Avenu, not to exceed 10% of the contract amount and within departmental appropriations for IT contract services.
SUMMARY:
The information technology support services contract the County has with Conduent Inc. expires on December 31, 2018. Conduent recently sold its IT outsourcing business to Avenu Insights & Analytics Inc. The County issued a Request for Proposal (RFP) for IT services but Avenu was not able to fully participate in the process due to the status of the sale transaction with Conduent. Additionally, the RFP process yielded only three bidders. In the best interests of the RFP process, and in the interest of providing more choice for the County, the Department suspended the process with the intent of re-issuing the RFP in the new calendar year. Since the current agreement has been assigned to Avenu but expires on December 31, 2018, the Department recommends that the Board approve a 1 year contract extension.
FINANCIAL IMPACT:
The cost of a 12-month extension of the ITSA with Avenu is $6,190,686. The contract...
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