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Approve the Registrar of Voters' billing of $698,128 in reimbursable costs for election services provided to school districts participating in the November 6, 2018 General Election as required by Education Code ?5421; and Authorize the Registrar of Voters to recognize the revenue from these jurisdictions
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors approve the billing of $698,128 in actual reimbursable costs to school districts participating in the November 6, 2018 General Election as required by Education Code ?5421 and authorize ROV to recognize the revenue from these jurisdictions.
SUMMARY:
Election Code ?10520 allows ROV to determine the actual costs incurred for conducting an election for a district and to bill each district accordingly. Education Code ?5421 requires the Board of Supervisors to approve the costs billed to school districts. Copies of school district invoices are attached.
FINANCIAL IMPACT:
The department's FY2018/19 Adopted Budget included $1,138,392 in revenue for election services in the November General Election. The actual incurred reimbursable cost for the General Election is $1,298,670 which includes reimbursable costs of $698,128 from school districts, $600,371 from all seven cities located within the County, $111 from the Solano Irrigation District and $60 from the Cordelia Fire Protection District. If these costs are not reimbursed by the respective agencies, they would become a General Fund cost to the County. The election costs due from the school districts, cities and special districts are determined by ROV's standard cost allocation methodology (attached) using the Auditor-Controller's methodology for computing productive hourly billing rates for staff time.
The costs associated with preparing the agenda item are nominal and absorbed by the department'...
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