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Authorize the County’s contribution of $1,500 from the General Fund contribution allocated to District 5 to benefit Faith in Action Solano
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Thomson requests that the Board of Supervisors authorize the County’s contribution of $1,500 from the General Fund contribution allocated to District 5 to benefit Faith in Action Solano.
SUMMARY/DISCUSSION:
Justification:
On August 28, 2018, the Solano County Board of Supervisors voted to approve an Appropriation Transfer Request (ATR) to appropriate $5,000 to District 5 for non-County contributions subject to the Guidelines for Grant Funding Requests. District 5 recommends a distribution of funding as follows:
Faith in Action ($1,500)
Faith in Action Solano has agreed to act as the fiscal agent for members of the faith community that are purchasing and implementing a mobile shower program for Solano County residents that are experiencing homelessness. One of Supervisor Thomson’s platforms is to have a mobile shower to assist constituents in need to address public health and well-being. Faith in Action: Interfaith Volunteer Caregivers of Solano County has advocated for and provided assistance to the senior community since 1998.
Guidelines for Grant Funding Requests:
The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
This expenditure is included in the District 5 FY2018/19 Adopted Budget. The costs associated with preparing the agenda item are nominal and absorbed by the District 5 FY2018/19 Adopted Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure. However, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the offices of the County Auditor-Controller and County Counsel.