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Approve an agreement for $328,648 with Guidepost Solutions LLC of Oakland, CA for the Main Jail Security Upgrade Project at 500 Union Avenue in Fairfield; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement for $328,648 with Guidepost Solutions LLC of Oakland, CA for the Main Jail Security Upgrade Project at 500 Union Avenue in Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved budget.
SUMMARY:
The Department of General Services is recommending the Board approve an agreement (Attachment A) for $328,648 with Guidepost Solutions LLC for the Main Jail Security Upgrade Project (Project) located at 500 Union Avenue in Fairfield.
FINANCIAL IMPACT:
The agreement is fully funded in the FY2018/19 approved project budget. The scope of the proposed agreement has been separated into four phases to allow partial project delivery if full construction funding is not available. Fees for design bid documents for all four phases will cost $328,648. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2018/19 Adopted Budget.
DISCUSSION:
The Project consists of integrated security electronics upgrades for the Main Jail. The proposed improvements will provide new security cameras, data networking and storage infrastructure, and replacement of existing security control equipment. The scope of the proposed agreement has been divided into four phases. The four phases as outlined in the agreement are:
1. ‘Prison Rape Elimination Act’ Compliance (see description below)
2. Upgrade existing analog cameras. New programming to allow camera call-up. Consolidate camera storage with higher resolution.
3. Replace control panels with graphic touchscreen controls & digital intercom. This will allow bases of control similar to Stanton facility and will provide VoIP infrasctructure for Phase 4.
4. Provide wireless access and PDAs controls (similar at the Stanton Facility). Provide individual cell shut-off control of cell toilets in housing units.
The initial phase will allow the Main Jail to achieve full compliance with the ‘Prison Rape Elimination Act’, (PREA) signed into law in 2003. The project is currently funded to complete full design and bid documents along with full implementation of the initial phase for PREA compliance by December 2019.
Guidepost Solutions was selected to provide design and bid documents due to their specialized experience and extensive knowledge of Solano County security procedures and familiarity with existing security electronics within the Main Jail inmate housing areas. Guidepost is uniquely qualified to interface with these existing electronics because they originally designed them. In addition, Guidepost has extensive as-built documentation of the Jail facility. These reasons qualify to not require competitive bidding as stated in the County Purchasing and Contracting Policy section 1.1.11.A.4.g, expert professional services contracts can be authorized without a competitive bidding.
ALTERNATIVES:
The Board could reject, postpone, or request bidding of the project. These actions are not recommended because they could create delays with achieving PREA compliance in the facility and could also result in additional security concerns.
OTHER AGENCY INVOLVEMENT:
County Counsel reviewed and approved the contract as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION