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Approve a multi-year contract for $195,000 with Bonfire Interactive Limited of Kitchener, Ontario for Web-Based E-Procurement Solutions; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve a multi-year contract for $195,000 with Bonfire Interactive Limited of Kitchener, Ontario for Web-Based E-Procurement Solutions; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved budget.
SUMMARY:
The County conducted an extensive outreach and public solicitation for proposals to provide the County with an E-Procurement platform and solutions. Proposals were evaluated by a panel and interviews were conducted. The County has determined that Bonfire Interactive Ltd. is the best qualified firm to provide electronic procurement web-based software solutions that will allow the County to increase efficiencies in its procurement processes. The Department of General Services is recommending that the Board approve a multi-year contract with Bonfire Interactive Ltd. for $195,000 (Attachment A).
FINANCIAL IMPACT:
The total cost of the multi-year contract is $195,000 of which $15,000 is funded within the General Services Central Services Division's FY2018/19 adopted budget to cover implementation of the software. The appropriation needed for FY2019/20 thru FY2021/22 is $60,000 annually for site licenses and software maintenance.
The costs associated with preparing the agenda item are nominal and absorbed by the department's FY2018/19 Adopted Budget.
DISCUSSION:
The County solicited a request for proposal and received four proposals (Attachment B). Following an evaluation and scoring process, Bonfire Inter...
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