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Ratify a purchase order with Marathon TS Inc. for $91,111.96, which includes an increase of $18,311.96, to allow for final payment for project management services provided to the County for the Solano County Integrated Property System (SCIPS) replacement project
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Information Technology recommends that the Board of Supervisors ratify Purchase Order D0121541 for $91,111.96 which includes an increase of $18,311.96 to allow for final payment for project management services for the Solano County Integrated Property System (SCIPS) replacement project.
SUMMARY:
Ratification of Purchase Order D0121541 with Marathon TS Inc. for $91,111.96 is required for payment of project management services delivered for the Solano County Integrated Property System (SCIPS) project due to final amount exceeding delegated purchasing authority.
FINANCIAL IMPACT:
Budget appropriations have been allocated for this project in the Department of Information Technology's FY2018/19 budget. The costs associated with preparing the agenda item are nominal and absorbed by the department's FY2018/19 Adopted Budget.
DISCUSSION:
On April 4, 2017, agenda item 16 17-218, the Board of Supervisors authorized the Department of Information Technology, Auditor-Controller, Assessor/Recorder, and Treasurer-Tax Collector-County Clerk to proceed with the replacement of the and authorized the County Administrator to negotiate a contract for software and professional services with Thomson Reuters. At that time, the project stake holders determined that a third-party contracted project manager would be needed prior to the kickoff of the project and the expectation was that a kick-off would occur in August or September of 2018.
From July 22, 2018 through December 1, 2018 the contracted project manager performed project management related activit...
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