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Authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 3 to benefit The Leaven
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Jim Spering requests that the Board of Supervisors authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 3 to benefit the Leaven.
SUMMARY/DISCUSSION:
Justification:
During the 2018/19 Budget Hearings, the Board appropriated $5,000 to allow District 3 to support community service programs. District 3 recommends the distribution of the remaining funding as follows:
The Leaven ($1,000)
The Leaven, a non-profit 501 (c) 3 organization, works in partnership with members of the local community, including businesses, police and fire departments, local governments, school administrators and teachers, church groups and concerned neighbors to bring after-school mentoring and tutoring programs as a revitalization tool to struggling neighborhoods where drop-out rates are out of control and gangs threaten the peace of the community.
The Leaven is headquartered in Fairfield. To date, the organization operates 20 after-school centers, 7 in the Fairfield-Suisun area, as well as centers in Benicia/Vallejo, Vacaville, Napa, Concord, Richmond and 2 centers in Southern California.
Guidelines for Grant Funding Requests:
During the 2018/19 Budget Hearings, the Board appropriated $25,000, $5,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
This expenditure is included in the District 3 FY2018/19 budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure. However, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office and County Counsel.