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Receive a presentation on the selection, budget and plan for updating decertified voting equipment for the March 3, 2020 Primary election and beyond; Consider approving a 5 year contract with Hart InterCivic, Inc. to replace existing decertified voting equipment plus support services from June 2019 through June 2024, for an amount not to exceed $2,288,361; and Authorize the County Administrator to execute the contract and any necessary contract amendments concerning terms and scope of services not to exceed 10% of the total contract amount
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters recommends that the Board of Supervisors to:
1. Receive a presentation from the Registrar of Voters' Office (ROV) on the selection, budget and plan for updating decertified voting equipment for the March 3, 2020 Primary election and beyond;
2. Approve a 5 year contract with Hart InterCivic, Inc. (Hart) to provide replacement voting equipment, support and professional services from June 12, 2019 through June 12, 2024 for an amount not to exceed $2,288,361;
3. Authorize the County Administrator to execute the contract and any necessary contract amendments concerning terms and scope of services not to exceed 10% of the total contract amount;
SUMMARY:
On March 26, 2019 the ROV presented to the Board a plan for researching vendors with the intent to procure a new voting system following the notice from the California Secretary of State's office that existing voting equipment will be decertified effective August 27, 2019.
Through public demonstrations of two certified vendor solutions and conducting a request for proposal, the ROV has selected the system proposed by Hart InterCivic as the best fit for Solano County. This is also the same system that was overwhelmingly recommended by the public feedback received during our system demonstration on April 16, 2019....
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