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Approve an agreement for $230,000 with JPB Designs, Inc. of Orangevale for the 275 Beck Exterior Recoating Project at 275 Beck Avenue, in Fairfield; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement for $230,000 with JPB Designs, Inc. of Orangevale for the 275 Beck Exterior Recoating Project at 275 Beck Avenue, in Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved budget.
SUMMARY:
The Department of General Services is recommending the Board approve an agreement (Attachment A) for $230,000 with JPB Designs, Inc. as the lowest responsible bidder for the 275 Beck Exterior Recoating Project located at 275 Beck Avenue, in Fairfield.
FINANCIAL IMPACT:
The total approved budget for the Project is $432,300. The total project construction cost is estimated to be $385,257 which includes the recommended construction contract for $230,000; project management costs for $86,509; engineering and design fees for $63,063; and permits and inspections for $3,185. The project is financed from Capital Renewal Fund FY2015/16 and Accumulated Capital Outlay Contingency Fund FY2016/17 in Budget Unit 1732. Attachment B provides breakdown of the estimated project cost and funding sources for the Project.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget.
DISCUSSION:
The Project consists of exterior recoating and sealing of the building: Exterior renovation and improvement, including limited texture removal & replacement, painting, caulking, Exterior Finish and Insulation System (EFIS) removal and metal coping cap replacement.
The Project was advertised as required by Public Contract Code. A total of four bids were received (Attachment C) with JPB Designs, Inc. as the lowest responsible bidder. The Department of General Services is recommending the Board approve a contract for $230,000 with JPB Designs, Inc. of Orangevale to construct the Project.
ALTERNATIVES:
The Board could reject, postpone, or re-bid the project. These actions are not recommended because the work covers leak repairs in the building envelope, there could be material cost escalations and anticipated weather impacts which could delay the project until the Spring of 2020. In addition, the bid process was conducted in conformance with the Public Contract Code.
OTHER AGENCY INVOLVEMENT:
General Services Capital Projects Management Division coordinated with Health & Social Services for the paint scheme. General Services Department’s Facilities Operation Division was consulted during preparation of the plans and technical specifications for the project. The City of Fairfield Planning Division also reviewed and approved the drawings for adherence to local Covenant, Codes & Restrictions. County Counsel reviewed and approved the contract as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION