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Approve a contract with Planning Services Area 4/Greater Sacramento Area Agency on Aging for $142,004 to provide fiscal services for the Napa Ombudsman Program for the period of July 1, 2019 through June 30, 2020; and Authorize the County Administrator to execute the contract and any subsequent amendments within 20% of the original contract amount
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Published Notice Required? Yes ___ No _ X_
Public Hearing Required? Yes ___ No _ X_
DEPARTMENTAL RECOMMENDATION:
The Department of Health & Social Services (H&SS) recommends the Board of Supervisors Approve a contract with Planning Services Area 4/Greater Sacramento Area Agency on Aging for $142,004 to provide fiscal services for the Napa Ombudsman Program for the period of July 1, 2019 through June 30, 2020; and Authorize the County Administrator to execute the contract and any subsequent amendments within 20% of the original contract amount.
SUMMARY:
The Napa/Solano Area Agency on Aging is responsible for distribution of funds received from the California Department of Aging for Planning Service Area 28 Older Americans Act services. Planning Service Area 28 includes Napa and Solano counties. The Board is being asked to authorize the County Administrator to execute a contract with PSA4 Greater Sacramento Area Agency on Aging to provide fiscal services for the Napa Ombudsman Program in the amount of $142,004 for the period covering July 1, 2019 to June 30, 2020.
FINANCIAL IMPACT:
The costs associated with preparing this Agenda Item are nominal and are included in the Department’s FY2019/20 Adopted Budget.
DISCUSSION:
On May 7, 2019, the Solano County Board of Supervisors approved the FY2019/20 contract and funding from the California Department of Aging to distribute funding and provide services of the Napa/Solano Area Agency on Aging (N/S AAA) during FY2019/20. Authorization is now being requested for the County Administrator to execute a contract for FY2019/20 with a current service provider, Planning Service Area 4 (PSA4)/Greater Sacramento Area Agency on Aging, to provide fiscal services for the Napa County Ombudsman Program for the period July 1, 2019 through June 30, 2020. The total federal and State funds awarded by the California Department of Aging to the N/S AAA in FY2019/20 is $2,740,058. The funding available for the Napa County Ombudsman Program is $142,004.
Napa/Solano Area Agency on Aging released a request for proposals for the Napa County Ombudsman program on March 21, 2019. The formal bidding opportunity did not yield a contract vendor who met the requirements. Staff of the N/S AAA sought other possible vendors but were unable to secure a firm commitment for these mandated services. With the assistance of the State Ombudsman Office, PSA4/Greater Sacramento Area Agency on Aging has agreed to extend its current contract for an additional one-year period through June 30, 2020.
All contracts contain language specific to the services being provided in accordance with California Department of Aging requirements, including service delivery, units of service, and unduplicated client totals. Data are reported monthly by vendors to the Area Agency on Aging. During the contract year, each service provider will undergo a programmatic and fiscal audit by Area Agency on Aging staff. Results will be provided to the Advisory Council, Oversight Board, and the Boards of Supervisors for both Napa and Solano Counties.
ALTERNATIVES:
The Board may choose not to approve this contract this contract; however, California Department of Aging funds are available to Planning Service Area 28 and these funds provide mandatory services to the community.
OTHER AGENCY INVOLVEMENT:
The California Department of Aging, the State Ombudsman Office, and Planning Service Area 4/Greater Sacramento Area Agency on Aging were involved in the development of this Agenda Item.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION