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Approve 4 Notices of Completion for the Cordelia Hills Sky Valley Project, Hay Road - Hawkins Road Improvement Project, Mankas Corner Improvement Project and Storm Damage Repair 2018 FEMA Project
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Resource Management recommends that the Board of Supervisors approve 4 Notices of Completion for the Cordelia Hills Sky Valley Project, Hay Road - Hawkins Road Improvement Project, Mankas Corner Improvement Project and Storm Damage Repair 2018 FEMA Project.
SUMMARY:
The Department of Resource Management has completed construction on four projects using bid contract work. The projects and final contract costs included the following:
1) Cordelia Hills Sky Valley Project for a final cost of $290,167 - driveway, parking, and walking path improvements
2) Hay Road - Hawkins Road Improvement Project for a final cost of $2,331,352 - shoulder widening and asphalt concrete paving improvements
3) Mankas Corner Improvement Project for a final cost of $997,017 - pedestrian/bicycle, parking, traffic calming, historic preservation, shoulder widening, and asphalt concrete paving improvements
4) Storm Damage Repair 2018 FEMA Project for a final cost of $1,012,803 - various slope and roadway repairs from storm damage
Approval of the Notices of Completion allows the Department of Resource Management to close out the contracts, and also submit final paperwork for the projects with federal funds.
FINANCIAL IMPACT:
The Cordelia Hills Sky Valley Project was funded primarily with monies from the Solano Land Trust to complete the terms of an agreement as part of a Federal High Priority Project grant. The Hay Road - Hawkins Road Improvement Project was funded with Highway Users Tax Account and SB 1 funds (jointly Road Fund). Mankas Corner Improvement Project was funded primarily with federal Surface Transportation Program Funds as part of the Suisun Valley Priority Conservation Area, with local match funds from the Road Fund. Storm Damage Repair 2018 FEMA Project was funded with monies from Federal FEMA funds and the Road Fund. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget. There is no impact to the General Fund.
DISCUSSION:
On April 3, 2018 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for Cordelia Hills-Sky Valley Enhancement Project. This project consisted of constructing an ADA accessible gravel parking area, a gravel hiking trail, driveway improvement, fencing, and public access gates. The work also included installing informational signs, a pedestrian bench, and trash receptacles. HM Construction, of Hercules, CA was the lowest responsible bidder at the bid opening held on August 30, 2018. A contract was awarded to HM Construction on September 12, 2018 and executed on October 5, 2018. All construction work on the project has been completed as of March 14th, 2019 in compliance with the contract plans and specifications.
On April 3, 2018 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for Hay Road-Hawkins Road Improvement Project. This project consisted of constructing 4-foot wide paved shoulders and HMA paving with a paving fabric interlayer on 2.5 miles of Hay Road, and 1 mile of Hawkins Road. The work also included traffic control signs, flagging, paving fabric interlayer, culvert repairs, thermoplastic striping and pavement markings. Teichert Construction, of Sacramento, CA was the lowest responsible bidder at the bid opening held on May 31, 2018. A contract was awarded to Teichert Construction on June 11, 2018 and executed on June 26, 2018. All construction work on the project has been completed as of November 20, 2018 in compliance with the contract plans and specifications.
On April 3, 2018 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for Mankas Corner Improvements. This project consisted of constructing historic preservation improvements, installing traffic calming devices, and constructing class II bike lanes. The work also included HMA paving, flagging, and thermoplastic striping. Granite Rock Company, of San Jose, CA was the lowest responsible bidder at the bid opening held on September 8, 2016. A contract was awarded to Granite Rock Company on September 15, 2016 and executed on November 2, 2016. All construction work on the project has been completed as of December 7, 2018 in compliance with the contract plans and specifications.
On April 3, 2018 the Board authorized the Department of Resource Management to advertise for bids, and to award and execute a contract with the lowest responsible bidder for Storm Damage Repair 2018-FEMA. This project consisted of furnishing Ultrablock retaining walls, reconstructing roadways, installing a cross-culvert, and placing rock slope protection at Steiger Hill, Gates Canyon, and Cantelow Road to make permanent repairs due to 2016 winter storms. The work also included traffic control, flagging, and painted traffic stripes. Granite Rock Company, of San Jose, CA was the lowest responsible bidder at the bid opening held on July 13, 2018. A contract was awarded to Granite Rock Company on July 23, 2018 and executed on August 1, 2018. All construction work on the project has been completed as of October 24, 2018 in compliance with the contract plans and specifications.
ALTERNATIVES:
The Board could choose to not approve the Notices of Completion for the four projects. This is not recommended, since it would delay the final contract close out with the contractors while all construction work has been completed.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this item as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION