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Adopt a resolution authorizing acceptance of a grant offer agreement from the Federal Aviation Administration (FAA) for design of Taxiway Rehabilitations up to $113,000; and Delegate signing authority to the County Administrator including amendments to the grant agreement to complete the project.
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board:
1. Adopt a resolution authorizing acceptance of a grant offer agreement from the Federal Aviation Administration (FAA) for design of taxiway rehabilitations up to $113,000; and
2. Delegate signing authority to the County Administrator including amendments to the grant agreement to complete the project (Attachment A).
SUMMARY:
In coordination with the FAA, the Airport prepared an Airport Pavement Management Plan in 2015/16 that evaluated the condition of runway and taxiway pavements and prioritized necessary improvements. The Taxiway Rehabilitations Project is a part of the Airport Capital Improvement Plan (ACIP) approved by the Board with the Airport Master Plan (2014) and Airport Business Plan (2015). The FAA notified staff that the County should expect a grant award in September 2019 for design of the Project. The General Services Department is recommending the Board approve a resolution (Attachment A) authorizing acceptance of a grant offer agreement from the Federal Aviation Administration (FAA) for design of taxiway rehabilitations up to $113,000.
FINANCIAL IMPACT:
The Project is included in the Airport FY2019/20 budget for $125,000 (BU 9020 - Taxiway Rehabilitation Design). The FAA will fund between 50% - 90% ($62,000 - $113,000) of the Project design cost. Construction of the Project is planned for summer of 2020 subject to additional grant funds from the FAA.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget.
DISCUSSION:
The FAA has notified the County that the grant offer process for 2019 requires that executed grant agreements be returned to the FAA within two (2) days. The recommended Resolution will allow the County to be prepared to accept and execute the grant agreement once received.
Design of the Taxiway Rehabilitations Project will occur between October 2019 - Spring 2020. Given the number of taxiways to be included in the project scope, the project design plans are expected to allow phasing of construction in order to control the cost of each phase for the Airport and the FAA. Construction of the first Project phase is planned for summer of 2020 depending on scope and subject to grant construction funds from the FAA.
ALTERNATIVES:
1. The Board could choose not to approve the Resolution authorizing acceptance of a grant from the FAA. This action is not recommended as the grant will fund from 50% - 90% of the Project.
2. The Board could elect to not delegate signing authority to staff. This action is not recommended since delegated authority will enable the County to meet FAA grant execution timeline requirements.
OTHER AGENCY INVOLVEMENT:
Close coordination has occurred with the FAA regarding the Project and the scheduling of program funds. The Nut Tree Airport Advisory Committee has previously reviewed the Project during its July 2019 meeting. County Counsel reviewed and approved the recommended Resolution and will review the FAA grant agreement prior to execution.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION