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Approve a Grant Property Transfer Agreement with the City and County of San Francisco’s Department of Emergency Management to accept the transfer of radiological detection equipment, with an original cost of $42,535 previously purchased with Department of Homeland Security Urban Areas Security Initiative funds by the Bay Area Urban Areas Security Initiative Group; Authorize Solano County’s Emergency Services Manager to execute the Agreement; and Approve Appropriations Transfer Requests (ATRs) totaling $39,497 to increase appropriations to record the equipment transfer based on fair market value of the equipment and recognize unanticipated donated revenue (4/5 vote required)
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Published Notice Required? Yes ____ No __X__
Public Hearing Required? Yes ____ No __X__
DEPARTMENTAL RECOMMENDATION:
The Sheriff recommends that the Board of Supervisors:
1. Approve a Grant Property Transfer Agreement with the City and County of San Francisco’s Department of Emergency Management to accept the transfer of radiological detection equipment with an original cost of $42,535 previously purchased with Department of Homeland Security Urban Areas Security Initiative funds by the Bay Area Urban Areas Security Initiative Group;
2. Authorize Solano County’s Emergency Services Manager to execute the Agreement; and
3. Approve Appropriations Transfer Requests (ATRs) totaling $39,497 to increase appropriations to record the equipment transfer based on fair market value of the equipment and recognize unanticipated donated revenue (4/5 vote required).
SUMMARY/DISCUSSION:
The City and County of San Francisco (San Francisco), as the fiscal agency overseeing the Bay Area Urban Areas Security Initiative Group administering the San Francisco, San Jose and Oakland Urban Area Security Initiative (UASI) has offered Solano County seven pieces of radiological detection equipment for use in the Solano Operational Area. The Grant Property Transfer Agreement includes two radioisotope identification devices (a.k.a. radiological source identifiers) and five personal handheld radiation detectors. The equipment was originally purchased for a training exercise on Mare Island in 2018.
The Solano Operational Area is an active partner in the Bay Area UASI’s Preventative Radiological and Nuclear Detection Program (PRNDP). The Sheriff’s Office Marine Patrol vessels and the Solano County’s Office of Emergency Services (OES) vessel have radiation detection equipment already installed and support the PRNDP. Once the equipment is received, OES will distribute two personal handheld radiation detectors to the Sheriff’s Office Marine Patrol Team and two radioisotope identification devices and three personal handheld radiation detectors to the Solano County Interagency Hazardous Materials Team (HazMat) to increase detection capability and replace some existing equipment with newer technology devices.
OES, the local cities and agencies are in support of the PRNDP. The equipment distributed to HazMat will be physically located at the City of Fairfield Fire Department.
FINANCIAL IMPACT:
After consultation with Purchasing and the Auditor-Controller’s Office, the equipment transfer will be treated as donated equipment, and, in accordance with generally accepted accounting principles, the equipment will be recorded at fair market value at the time of transfer. The Sheriff’s FY2019/20 Working Budget does not include sufficient appropriation; therefore, an Appropriations Transfer Request is necessary to record the donated equipment. Board action will not impact the County General Fund.
Under the Agreement, the Sheriff’s Office is responsible for the maintenance and repair of the grant equipment and damages to the equipment which occur while the property is in the possession of Solano County. The equipment distributed to the Hazardous Materials Team (i.e., 2 radioisotope identification devices and 3 personal portable radiation detectors) will be maintained under a maintenance contract funded by the inter-agency HazMat Fund. The remaining equipment will be distributed to the Sheriff’s Marine Patrol Team (i.e., 2 personal portable radiation detectors) and the maintenance costs will be absorbed within the Sheriff’s Operating Budget. The Sheriff’s Office will perform periodic physical inventories of grant equipment concurrently with the County’s annual equipment inventory.
The costs associated with preparing this agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget.
ALTERNATIVES:
The Board can choose not to accept the equipment; however, this alternative is not recommended as non-acceptance may negatively impact the County’s capability to effectively identify and respond to emergencies and disasters.
OTHER AGENCY INVOLVEMENT:
The City and County of San Francisco prepared the Grant Property Transfer Agreement. The Agreement has been reviewed by County Counsel, Purchasing and the Auditor-Controller’s Office.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION