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Approve 2 contracts with Thomson Reuters (dba West Publishing Corporation) in amounts not to exceed $102,627 for a Prolaw Software License Agreement for the term October 1, 2019 through June 30, 2020, and $111,446 for Westlaw online legal research services for the term of October 1, 2019 through December 31, 2022; Authorize the County Administrator to execute the contracts; and Approve an Appropriation Transfer Request (ATR) in the amount of $123,635 to recognize unanticipated litigation revenue (4/5 vote required)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
County Counsel recommends that the Board:
1. Approve 2 contracts with West Publishing Corporation (doing business as Thomson Reuters Elite) in amounts not to exceed $102,627 for a Prolaw Software License Agreement for the term October 1, 2019 through June 30, 2020, and $111,446 for Westlaw online legal research services for the term of October 1, 2019 through December 31, 2022;
2. Authorize the County Administrator to execute the two contracts; and
3. Approve an Appropriation Transfer Request (ATR) in the amount of $123,635 to recognize unanticipated litigation revenue (4/5 vote required).
SUMMARY:
County Counsel is recommending that the Board approve two contracts with West Publishing - one for Prolaw Service, a time/case management software system, and Westlaw an online legal research tool.
FINANCIAL IMPACT:
The cost for the new software and transitioning to Westlaw in FY2019/20 will be funded with unanticipated revenue received from the lead based paint litigation settlement. County Counsel has received unanticipated revenue of $195,510 and recommends recognizing $123,635 of the revenue to fund the two contracts in FY2019/20. Costs for Westlaw online legal research services in future fiscal years will be absorbed in the department's budget by canceling the current Lexis-Nexis online legal service...
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