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Adopt the County's Cellular Phone Policy, as amended, to provide clarification and allowance adjustments
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Director of Human Resources recommends that the Board of Supervisors adopt the County's Cellular Phone Policy, as amended, to provide clarification and allowance adjustments.
SUMMARY:
The County's Cellular Phone Policy (Policy) was adopted in April 2008. The Department of Human Resources, working with the department directors from General Services, Information Technology and the Auditor-Controller's Office conducted a review of the Cellular Phone Policy. Proposed amendments to the Policy were then reviewed with the County Administrator, followed by review of all department directors. The amendments to the eleven-year old Policy provide clarification, including current IRS interpretation relating to cellular phones, updates due to changes in technology and cellular phone industry, and allowance adjustments.
FINANCIAL IMPACT:
There is a de minimus fiscal impact in the review and amendment to the County's Cellular Phone Policy. The proposed amendments include a reduction from four levels to three levels of cellular phone allowance, and a change in the value of the allowance. Under the Policy, department heads are required to annually review who receives a cellular phone allowance and the proposed allowance level, subject to the County Administrator's annual approval. Assuming there are no changes to who receives an allowance or the allowance level, then the additional estimated annual cost is $67,820.
The costs associated with preparing the agenda item are nominal and absorbed by the department's FY2019/20 Adopted Budget.
DISCUSSION:
The County's Cellular Phone Policy was adopted in April 2008 and no amendments to the policy have occurred since its adoption. The Director of Human Resources, working wit...
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