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Authorize the Director of Resource Management to solicit bids, award, and execute up to $4,110,000 for various Public Works construction and consultant contracts for the 2020 construction season
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Resource Management recommends that the Board of Supervisors authorize the Director of Resource Management to solicit bids, award, and execute up to $4,110,000 for various Public Works construction and consultant contracts for the first half of the 2020 construction season.
SUMMARY:
The Department of Resource Management (DRM) will need to execute bid and consultant contracts for the following projects and consultant services:
1. Rio Vista Corporation Yard Improvements Phase 1, with a project cost of $800,000;
2. Sidewalk Improvement Project 2020, with a project cost of $1,500,000;
3. Timm Road Improvement Project, with a project cost of $1,700,000;
4. On-Call geotechnical engineering consultant services, with a contract cost of $60,000; and,
5. On-Call electrical engineering consultant services, with a contract cost of $50,000.
Locations of the projects are attached (A - Location Maps). Each contract will be bid and/or solicited separately. With the Board’s authorization, the DRM will solicit the bids, and award and execute contracts with the lowest responsible bidders or best evaluated proposers.
The identified projects are included in the 2019-2020 Capital Improvement Plan approved by the Board in December.
FINANCIAL IMPACT:
The $4,110,000 in total contract costs will be primarily funded by the Road Fund and SB 1 funds. The Rio Vista Corporation Yard Improvements will receive approximately $72,000 from the Public Facilities Fees for the portion of the building expansion attributed to growth. The Timm Road Improvement Project will receive $134,000 in Yolo Solano Air Quality Management District grant funds for the bike lane additions, as well as $174,573 from the English Hills Transportation Impact Fee for the road expansion. There is no impact to the General Fund from these contracts. The costs associated with preparing this agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget.
DISCUSSION:
The project work to be undertaken over the next 6 months includes a mix of sidewalk, road, culvert, shoulder, pavement, intersection and building improvements. Descriptions of the individual projects are as follows:
Rio Vista Corporation Yard Improvements Phase 1
The project will install a new pre-manufactured office building in Solano County’s Public Works Corporation Yard at 940 St. Francis Way in Rio Vista. Other work includes installing new utility connections, new lighting, new sidewalk along St. Francis Way, driveway expansion, retaining wall installation, new fencing, and new parking and ADA additions. Once these improvements are complete, Operations Division will relocate their crew space and office facilities to the new building. A future phase will demolish the old building and replace it with a new garage structure.
Sidewalk Improvement Project 2020
The project will add new sidewalks, replace aged sidewalks, and replace cracked concrete gutters in the Homeacres and Starr Subdivision areas of Vallejo, as well as the lower Green Valley area of Fairfield.
Timm Road Improvement Project
The project will complete the following improvements along Timm Road, from Shawn Lane north through the northern gravel terminus:
1. Construct 4-foot paved shoulders;
2. Improve the vertical curve just north of Lakeview Drive;
3. Pave the gravel portion of Timm Road north of Allendale Road;
4. Replace several large cross culverts; and
5. Upgrade signs and striping along the corridor.
On-Call Geotechnical Engineering Consultant Services
With the complexity of upcoming projects, DRM anticipates a need to retain 2 years of on-call geotechnical engineering consultant services to provide swift recommendations where timing will be critical to contract schedules.
On-Call Electrical Engineering Consultant Services
DRM anticipates a need to retain 2 years of on-call electrical engineering consultant services to provide plan details for the Rio Vista Corporation Yard improvements, provide estimates for future corporation yard electrical work, and to provide direction and details on signal and street light repair and replacements.
ALTERNATIVES:
The Board may choose not to authorize the solicitation, award or execution of these contracts. This is not recommended, as the contracts are necessary to propel and complete the projects anticipated in the Capital Improvement Plan.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this item, as to form, and will review and approve the contracts prior to execution.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION