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Approve an agreement for $794,000 with Status Electrical Corporation of British Columbia, Canada for the Juvenile Detention Facility Security System Upgrades Project at 740 Beck Avenue in Fairfield; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement for $794,000 with Status Electrical Corporation of British Columbia, Canada for the Juvenile Detention Facility Security System Upgrades Project at 740 Beck Avenue in Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget.
SUMMARY:
The Department of General Services is recommending the Board of Supervisors approve an agreement (Attachment A) for $794,000 with Status Electrical Corporation as the lowest responsible bidder for the Juvenile Detention Facility Security System Upgrades Project at 740 Beck Avenue, in Fairfield.
FINANCIAL IMPACT:
The total approved project budget for the Juvenile Detention Facility Security System Upgrades (Project) is $1,825,000 (Budget Unit 1749) which includes the recommended construction contract for $794,000; project management costs for $270,000; engineering and design fees for $120,000; permits and inspections for $12,000; miscellaneous expenses (Advertising, Prints, Mailing, etc.) for $13,000; and project contingencies of $616,000. The project is funded from FY15/16 BU#1740 New Foundations Improvements Project Savings of $97,764; AB109 Fund of $450,885; Accumulated Capital Outlay Fund of $1,351; and General Fund State Mandated Cost of $1,275,000. Attachment B provides breakdown of the estimated project cost and funding sources for the Project. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2019/20 Adopted Budget.
DISCUSSION:
The Project consists of security controls, video, paging and intercom systems integration of the 3 buildings (Bldg. A Main Juvenile Hall, Bldg. B Old Challenge, and Bldg. C ‘New Foundations’ which is now New Challenge) in the Juvenile Detention Facility Campus. The Project includes replacements of analog touch button control panels to digital touchscreens, additional control work stations and new IP based cameras, upgraded network video storage server, additional electronic lock/unlock control and monitoring of select perimeter doors.
The Project was advertised as required by Public Contract Code. A total of three bids were received (Attachment C) with Status Electrical Corporation as the lowest responsible bidder. The Department of General Services is recommending the Board approve a contract for $794,000 with Status Electrical Corporation to construct the Project
ALTERNATIVES:
The Board could reject, postpone, or direct staff to re-bid the project. These actions are not recommended because the work will address previously identified security concerns and bring systems into compliance with the State’s video storage requirements. Delay of the work may result in cost increase due to escalation. In addition, the bid process was conducted in conformance with the Public Contract Code.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION