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Authorize the County’s contribution of $3,000 from the General Fund contribution allocated to District 4, to benefit the Vacaville Heritage Council ($1,000), the Pena Adobe Historical Society ($1,000) and to the Sacramento Valley National Cemetery Honor Guard ($1,000)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that Board authorize the County’s contribution of $3,000 from the General Fund contribution allocated to District 4, to benefit the Vacaville Heritage Council ($1,000), the Pena Adobe Historical Society ($1,000) and to the Sacramento Valley National Cemetery Honor Guard ($1,000).
SUMMARY/DISCUSSION:
Justification: The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support.
Vacaville Heritage Council: The Vacaville Heritage Council, established in 1969, is a non-profit historical archives and research organization specializing in local Solano County History. Staffed by volunteers, the Vacaville Heritage Council preserves information of Solano County's past, specializing in Vacaville’s history. The Council works primarily with historic documents, maps, and photographs.
Pena Adobe Historical Society: As a nonprofit organization, the Peña Adobe Historical Society relies on charitable contributions to preserve, restore, and operate the historic Peña Adobe, California Historical Landmark #534 and the adjacent Mowers-Goheen Museum.
Sacramento Valley National Cemetery Honor Guard: The Sacramento Valley Honor Guard was founded in 2008 as a veteran’s service organization which developed into a volunteer honor guard performing as many 10 services for fallen veterans each day. They primarily serve Sacramento Valley National Cemetery and travel other private cemeteries to bestow honors throughout Northern California.
Guidelines for Grant Funding Requests: During the 2019/20 Budget Hearings, the Board appropriated $25,000, ($5,000 to each supervisorial district), to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The proposed non-county contribution expenditures are included in the District 4 FY2019/20- Adopted Budget. The costs associated with preparing this agenda item are nominal and absorbed by the District 4 FY2019/20 Adopted Budget.
ALTERNATIVES:
The Board could choose not to approve the non-county contribution expenditures proposed in this agenda submittal, however, that is not recommended as these funds are important to the preservation of the County’s history and help honor our veterans and their loved ones.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION