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Approve a 3 year contract for $750,000, not to exceed $250,000 per year, for professional services with Kofile Technologies, Inc. for the preservation and digitization of the County Recorder's historical records, effective April 28, 2020 to April 27, 2023; and Authorize the County Administrator to execute the contract and any subsequent amendments that remain within the budgeted appropriations
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Solano County Recorder's Office recommends that the Board approve a 3 year contract for $750,000, not to exceed $250,000 per year for professional services with Kofile Technologies, Inc. for the preservation and digitization of County Recorder's historical records effective April 28, 2020 to April 27 2023; and Authorize the County Administrator to execute the contract and any subsequent amendments that remain within the budgeted appropriations.
SUMMARY:
The Recorder's Office is entrusted with the preservation of the county's deed books, official records, parcel, subdivision, and survey maps, and vital records. Government Code 27231 states that the recorder has the custody of, and shall keep all books, records, maps and papers deposited in the recorder's office. In 1994, the Recorder restored 27 historic volumes to archival standards and continued this project by restoring and imaging an additional 82 historic volumes in 2016. The Recorder intends to continue this restoration and imaging project for the next three years. During the procurement process, the Recorder's Office worked with Kofile Technologies, Inc, a federally awarded GSA (General Services Administration) vendor.
FINANCIAL IMPACT:
This proposed 3 year agreement calls for compensation not exceeding $250,000 per fiscal year, totaling $750,000 for the life of the contract. Currently $250,000 is budgeted in FY2019/20 and will budget the same amount in two subse...
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