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Approve the write-off of accounts receivable due to Solano County in the amount of $123,774.54 related to Animal Care and Animal Control Services (4/5 vote required); Discharge the Sheriff's Office from further collection efforts; and Authorize the Sheriff's Office to remove these accounts from the County's accounting records
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Sheriff's Office recommends that the Board of Supervisors:
1. Approve the write-off of accounts receivable due to Solano County in the amount of $123,774.54 related to Animal Care and Animal Control Services (4/5 vote required);
2. Discharge the Sheriff's Office from further collection efforts; and
3. Authorize the Sheriff's Office to remove these accounts from the County's accounting records.
SUMMARY/DISCUSSION:
The Sheriff's Office is charged with pursuing non-payment for Animal Care and Control services rendered. The non-payments occur as customers are unable or unwilling to pay for services already provided such as home quarantines and shelter impounds. The County is required to provide these services whether or not payment is made to recover costs. The cost for services is recorded in Animal Care and Control's shelter management system Chameleon, and on a monthly basis, the control account in the County's financial management system is adjusted to match Chameleon. As of June 30, 2020, Chameleon reflects $203,687.04 in accounts receivable, with some amounts owed dating back to July 2015.
Although the Sheriff's Office seeks voluntary payment of the accounts receivable, a three-year statute of limitations prevents legal action to collect amounts due after three years. Additionally, Government Code section 25257 allows a county officer to request a discharge from accountability for the collection of amounts due and payable to the county if such amount is too small to justify the cost o...
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